Your seating chart is done, honeymoon is booked and you’re ready to say, “I do!” All that is left is to walk down the aisle, right? The month before your wedding is actually a crucial time to get all the final details together that will ultimately determine the success of your wedding day execution. Here are my tips for your last month of wedding planning.
The first few months of your planning were to book all your major components and vendors. That’s the easy part! Now it’s time to fine tune all the intricate details of your day with these tips for your last month of wedding planning.
Create an itinerary and print out everything
By now, you should have your contracts signed and soon all your RSVP’s will have come in. I like to create spreadsheets and lists for everything and print out a few copies of all so that your coordinator and helpers will have them on hand. Duplicates will come in handy to give to helpers, vendors and others involved.
First things first, you will need a detailed rundown of ceremony and reception. This is usually something you create with your wedding planner. The rundown columns should include: time, location, who is in charge and involved, and what the task/activity is. Also useful in your rundown will be arrival times for vendor deliveries – when your centerpieces are arriving, when your cake is arriving, etc. If you are giving the rundown to AV people (which you should) include what music will be playing at what time, so they know when to cue the music.
Once your rundown is complete and final (wait until the last week since it often changes), print many copies of it and give to everyone involved – wedding coordinator, catering manager, photographer, MC, helpers, etc.
Other things to print out 2-3 copies of and give to your day-of coordinator:
- Room setup and layout
- Contact information for all involved (name, role, phone number)
- Contact information of all vendors
- Permits and vendor contracts
- Special instructions for anything (how you want centerpieces or guestbook laid out, etc).
Communicate last minute details
Once you have the initial schedule done, you need to send it out to all those involved to give them an idea of what is happening. Send them your itinerary (a simplified version if you have) and any details for the rehearsal.
Helpers, family and vendors will especially want to know when they are expected to arrive, how long they are to be there and what the schedule is like.
As a couple, you are bringing together many different people on your wedding day. Not everyone will know each other or have worked together before. They will appreciate more details than less.
Get some sleep!
This one might not seem so obvious, but in the last few weeks before your wedding, you will want to make sure you get the rest you need.
Not only is it for your beautiful wedding day photographs, but for your sanity.
Make sure to ask for help when you need it and take time out of your schedule to relax. It will do you and your partner wonders to not be stressed and anxious in the busy weeks of planning.
Remember to appreciate those around you
As you are busy assigning tasks and getting things in order, don’t forget to appreciate those who are helping to make your wedding day happen.
If you have not gotten any gifts for them, this is a great time to do so and to make them personal. The earlier you plan and wrap them up, the better, as it is easy to forget to make time for this closer to wedding day chaos.
If your vendors have gone over and above expectation, a small token of appreciation will go a long way to appreciate their efforts.
If you are in your last month of your wedding… congrats! You are almost there. The most important thing to remember is to sit back and enjoy your wedding day. It will be over beore you know it. Just remember these tips and you should be well on your way to wedding bliss.
Rebecca Chan is a Toronto wedding planner and day of wedding coordinator providing sophisticated planning for the style-savvy couple. Whether you need planning assistance or wedding day coordination, Rebecca can help you create your dream wedding day. Contact her today, she'd love to hear from you.